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Enter your USDOT number. We pull your authority, insurance, and MCS-150 status straight from FMCSA in seconds.
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3987421
Cascade Freight LLC · Portland, OR
Next filing deadline: IFTA Q3 2026 return · Oct 31
Every permit and tax for every state you run.
TruePermit reads your authority and your routes, tells you exactly which federal and state obligations apply, computes what you owe, and never lets a deadline slip.
No USDOT number yet? Here's how to get one
- Free for 1 truck
- No credit card
- Cancel anytime
- Live FMCSA data
- 30+
- obligation types tracked
- 58
- IFTA jurisdictions
- 100%
- audit-defensible miles
www.truepermitdot.com/dashboardLive
Cascade Freight Co
Base · Oregon
Authority
Healthy
Authorized to operate
Next deadline
9 days
Oregon Weight-Mile
IFTA
$4,182
This quarter · computed
Exposure
Connecticut
HUF not registered
Operating footprint
13 states · 1 exposed
- On file9
- Action needed3
- Exposed1
- Not operated38
IFTAIRPOregon Weight-MileNY HUTKY KYUNM WDTCT HUFCARB Clean Truck CheckPHMSA HazmatUCRForm 2290MCS-150OS/OW PermitsIFTAIRPOregon Weight-MileNY HUTKY KYUNM WDTCT HUFCARB Clean Truck CheckPHMSA HazmatUCRForm 2290MCS-150OS/OW PermitsIFTAIRPOregon Weight-MileNY HUTKY KYUNM WDTCT HUFCARB Clean Truck CheckPHMSA HazmatUCRForm 2290MCS-150OS/OW PermitsIFTAIRPOregon Weight-MileNY HUTKY KYUNM WDTCT HUFCARB Clean Truck CheckPHMSA HazmatUCRForm 2290MCS-150OS/OW Permits
Data from sources auditors and regulators already trust
FMCSA
Authority & carrier status
IFTA Inc.
Official quarterly rate matrix
HERE
Truck-legal routing & mileage
And the platform it runs on: AI that explains, never decides
Claude
AI Copilot & document reading
Resend
Deadline-alert email delivery
Neon
Serverless Postgres storage
The problem
A matrix of 25+ obligations, scattered across a dozen portals.
This is the schedule no agency will hand you. Each row has its own login, its own deadline, and its own rule for whether it applies to you at all.
| Obligation | Level | Portal | Recurs | Yours? |
|---|---|---|---|---|
| MCS-150 biennial update | Federal | fmcsa.gov | every 2 yrs | ? |
| UCR registration | Federal | ucr.gov | annual | ? |
| Form 2290 · HVUT | IRS | irs.gov | annual | ? |
| IFTA fuel tax return | Base state | state e-file | quarterly | ? |
| IRP cab card renewal | Base state | state IRP site | annual | ? |
| Weight-mile tax report | Oregon | oregon.gov | monthly | ? |
| Highway use tax | New York | tax.ny.gov | quarterly | ? |
| KYU weight tax | Kentucky | drive.ky.gov | quarterly | ? |
| Weight distance tax | New Mexico | NM TAP | quarterly | ? |
| Highway use fee | Connecticut | portal.ct.gov | monthly | ? |
| Clearinghouse query | Federal | FMCSA portal | per driver · yr | ? |
| Medical certificate | Per driver | state DMV | up to 2 yrs | ? |
| Annual DOT inspection | Per truck | inspector | annual | ? |
| OS/OW trip permits | Per state | each state | per trip | ? |
| + a dozen more, depending on your trucks, states, and cargo | ||||
12 logins25+ filings0 places that show them all | ||||
The last column is the whole problem: it depends on your authority, weight, fuel, and lanes, and no portal fills it in for you.
And a slip isn't a fee
- Authority deactivated
- Miss an insurance or MCS-150 deadline and you legally can't roll. That's zero revenue, not a late fee.
- Audit & back-tax
- Get an IFTA number wrong and an audit means assessments, penalties, and interest, quarters later.
TruePermit fills in that last column for you: a single personalized list, plus a deadline radar that makes sure none of it slips.
How it works
From a USDOT number to total clarity.
Three steps to a compliance picture you can trust, without spreadsheets or portal hopping.
See what applies
We map your trucks and the states you run to the exact permits, taxes, and filings you owe, and flag what you're missing.
Applies to you4- IFTA
- IRP
- OR Weight-Mileaction
- CARB
Stay ahead
Every IFTA quarter, renewal, and medical card lands on one calendar, with alerts well before each deadline.
Deadline radar1 due soon- IFTA · Q2Jul 31
- Medical card9 days
- IRP renewalSep 30
The paid quarter
The quarter, closed in twenty minutes.
No trip typed. Two exports in; the return, the checks and the filing packet out — and a fuel review that tends to pay for the month by itself.
Two files you already have
The state-mileage report from your ELD and the transaction statement from your fuel card, exported for the quarter. Any vendor; no trip is ever typed.
Import2 files · Q3- CSVifta-trip-report-q3.csvMotive · 4 trucks · 12 states
- CSVtransactions-jul-sep.csvWEX · 29 fills · 3,539 gal
Units matched: 101, 102, 103, 104
The checks an auditor would run
Fleet MPG in the plausible band, fuel bought where a truck ran no miles, a unit burning more than its sisters. Named before an auditor names them.
Audit readiness1 to explain- Fleet MPG 6.48 — in the 4–10 band
- Unit 103: 60 gal in KY, no KY miles
- Every unit has miles and fuel
- Records kept through Oct 2030
The return, and the packet
IFTA jurisdiction by jurisdiction, every weight-distance state, then one PDF in the form's own column order for whoever files — and the record of when it went in.
IFTA · Q3 2026ReconciledTX 16,590 mi $80.67 NM 3,451 mi −$10.26 CA 2,640 mi $10.48 Filing packet · PDF−$28.38Where the fuel money went
The pump tax is a deposit the return credits back, so each state's real price is pump minus tax. The states you bought in, ranked, and what the wrong ones cost.
Fuel, net of tax+$275.94- TX$3.628best
- NM$3.726+$0.098
- AZ$3.899+$0.271
- CA$4.168+$0.540 · $152
Next quarter: fill in TX before the CA line.
Filing tracker: filed, paid, confirmation numberIRP distance schedule from the same filesRoadside inspections decoded, DataQs draftedPermit book on the driver's phone
Upload this quarter's two files →
Free to import and see the bottom line. The per-jurisdiction return, the packet and the fuel review are the paid plans.
Everything you need
Twelve things you were doing in ten browser tabs.
Grouped by the three reasons carriers actually pay: keep the authority alive, get the taxes done, and stop juggling portals.
01 · Your authority won't die
Monitoring & a deadline radar that never blinks.
Authority monitoring
We re-check your FMCSA record weekly by USDOT (operating authority, status, MCS-150 currency) and email you the moment something changes — before it deactivates you.
Deadline radar
Every IFTA quarter, UCR, 2290, medical card, and permit renewal on one calendar, built from your real records.
Alerts before it's due
Email reminders at 30 / 14 / 7 days. The one thing standing between a renewal and a dead authority.
02 · Computed in minutes, not a weekend
The tax math, done and audit-defensible.
Applicability engine
Your authority, trucks, and routes resolve to a personalized list of exactly what applies and what doesn't, with the reason for each.
IFTA from two files, with the packet
ProUpload the ELD's state-mileage export and the fuel-card statement; the return comes out jurisdiction by jurisdiction on the official rate matrix, then prints as one filing packet.
State weight-distance taxes
ProOregon Weight-Mile, NY HUT, KY KYU, NM WDT, CT HUF: the same engine, the same files, and the IRP distance schedule for the renewal.
Fuel, net of tax
ProEach state's real price once the return credits the pump tax back, the fleet's fills ranked, and the fuel card read truck by truck — fills that don't fit the miles, units burning too much.
Truck route planner
ProTruck-legal routing with per-state miles, what you'll owe along the way, and which permits the trip needs.
03 · One screen, not ten portals
Your whole operation in a single cab.
Compliance map
The country colored by coverage: green where you're set, red where you run but aren't. Click any state for the details.
Fleet, filings & the tracker
Trucks, drivers, credentials, and every quarter's returns tracked from computed to filed to paid, with the confirmation number — the record the reminders read.
Roadside inspections & DataQs
ProEvery report decoded the way FMCSA scores it: what each cite weighs, when it fades, who carries the points — and the DataQs request drafted from the record.
Permit book on the driver's phone
ProCab card, IFTA copy, 2290, insurance, inspection: filed under the unit, dated onto the radar, and one link away at the window.
AI Copilot
ProAsk in plain language: “load from LA to Chicago at 80k, what do I need?” The answer comes from your real numbers, never a guess.
Trip cost · free calculator
Every load quote hides a second price
Fuel tax in every state you cross, per-mile taxes in five of them, trip permits if you're not apportioned. Enter the run and get one number — and with your USDOT, a live FMCSA check that your operation can legally take it.
Government cost of a run
Where's the truck going?
Price the trip
Truck-legal route · miles by state · IFTA fuel tax · weight-distance taxes · permits. Three runs a day free, no signup.
Major lanes, priced from official schedules
80,000 lbs · 5 axles
- Houston to New York$93
- Los Angeles to Dallas$85
- Chicago to New York$78
- Seattle to Los Angeles$192
- Atlanta to Chicago$54
- Dallas to Chicago$57
All 12 lanes, state by state →Fuel tax + weight-distance, before fuel itself or tolls
The Pro layer · AI
Ask in plain English. Get audit-grade answers.
The Copilot orchestrates and explains; the deterministic engines decide. That's how you get the speed of a chatbot with numbers you can file.
- Plan a load in one sentence
- Describe the haul (origins, weight, cargo) and get the truck-legal route, per-state miles, what you'll owe, and the permits it needs.
- Grounded in your real numbers
- The Copilot can't compute or guess taxes. It calls the same deterministic engines as the dashboard, so every figure is one you could file against.
- Paperwork that reads itself
- Upload an insurance certificate or permit PDF and the credential fills itself in: dates, numbers, jurisdiction.
TruePermit Copilot
Powered by ClaudeLoad from Los Angeles to Chicago at 80,000 lbs. What do I need, how much will I pay, and what am I missing?
Calling deterministic engines
- route.plan()2,059 mi · 7 states
- applicability()7 obligations
- mileageTax()$0 weight-distance
2,059 mi through 7 states: CA · NV · UT · WY · NE · IA · IL.
- Need: USDOT, MC, UCR, 2290, IFTA, IRP, CARB (CA).
- Weight-distance tax: $0 (no OR/NY/KY/NM/CT on this route).
- Missing: CARB Clean Truck Check. You run 255 mi in CA and aren't set up.
Numbers from the live engine, not a guess
Official fees · verified
Know the real government fee, not a broker quote
We publish the official government price of every permit, credential, and registration, state by state. Each fee is read from the agency's own page or statute, independently re-checked, and dated, so you see what the state actually charges before anyone marks it up.
Official fee references across 45 states, each linked to its source and dated.
Browse all fees by stateService, spreadsheet, or software
Three ways to handle compliance. Only one scales with you.
Permit services sell portal literacy at a markup. Spreadsheets are free until a rate table changes. Here's the honest comparison — including when a service is genuinely worth it.
A permit service
$75–$129 to file a $46 UCR · $25–$350 every IFTA quarter
Someone who knows the portals and files fast under pressure — real value for one-off setups and same-day emergencies.
The catch: recurring markups repeat every quarter forever, and the mileage records auditors ask for stay your job either way.
Doing it yourself
$0 in markup — you pay in hours
Every official portal is free to use, and the government fee is the same no matter who types it in.
The catch: you're the calculator. Rate tables change quarterly, five weight-distance states each have their own return, and one missed deadline out-costs years of markup.
TruePermit
Free for one truck
The engines read your authority, miles, and fuel — then tell you which obligations apply, compute each return on the official rate schedules, and watch every deadline.
You stay the filer and keep your own records. The arithmetic and the calendar stop being your job.
| Filing | Official fee | Published service prices |
|---|---|---|
| KYU number (Kentucky) | Free via drive.ky.gov | $50 – $78 setup |
| NY HUT certificate + decal | $1.50 per vehicle | $76 – $96 per truck |
| UCR (0–2 trucks, 2026) | $46 | $75 – $129 all-in |
| IFTA quarterly return | No filing fee (tax owed is the tax) | $25 – $350 per quarter |
Published service prices as of August 13, 2026. The full comparison, vendor by vendor — including when paying the markup makes sense.
Pricing
Pick a tier. Add trucks as you grow.
A flat monthly base covers your trucks; deterministic compliance & tax stay unlimited. Cheap insurance against a lost authority or failed audit.
Founding pricing — the rate you start on is yours for as long as you stay.
Solo
For owner-operators getting started.
$0free forever
1 truck
No AI Copilot
unlocks on Starter
- Authority monitoring (weekly FMCSA check)
- Compliance calendar
- Email alerts
Starter
For a small fleet that files every quarter.
$25per month
3 trucks included · then $8/extra truck
Get started
or $250/yr — 2 months free
50 AI credits
per month · top up anytime
- Authority monitoring (weekly FMCSA check)
- Compliance calendar
- Email alerts
- Fuel buying review & fuel-card review per truck
- IFTA return from your ELD & fuel-card files, with a filing packet (PDF)
- State mileage taxes (OR, NY, KY, NM, CT)
- Truck route planner with per-state mileage
- Permit book: every paper filed, dated, and on the driver's phone
- AI Copilot
Most popular
Growth
For growing fleets that live in the Copilot.
$75per month
10 trucks included · then $7/extra truck
Get started
or $750/yr — 2 months free
400 AI credits
per month · top up anytime
- Authority monitoring (weekly FMCSA check)
- Compliance calendar
- Email alerts
- Fuel buying review & fuel-card review per truck
- IFTA return from your ELD & fuel-card files, with a filing packet (PDF)
- State mileage taxes (OR, NY, KY, NM, CT)
- Truck route planner with per-state mileage
- Permit book: every paper filed, dated, and on the driver's phone
- AI Copilot
- Document extraction (PDF → credential)
Business
For established fleets that need scale.
$120per month
25 trucks included · then $6/extra truck
Get started
or $1200/yr — 2 months free
1000 AI credits
per month · top up anytime
- Authority monitoring (weekly FMCSA check)
- Compliance calendar
- Email alerts
- Fuel buying review & fuel-card review per truck
- IFTA return from your ELD & fuel-card files, with a filing packet (PDF)
- State mileage taxes (OR, NY, KY, NM, CT)
- Truck route planner with per-state mileage
- Permit book: every paper filed, dated, and on the driver's phone
- AI Copilot
- Document extraction (PDF → credential)
Enterprise
CustomFor fleets beyond 25 trucks: unlimited trucks, pooled volume AI credits and onboarding.
Compliance and tax calculations are always unlimited. AI credits power the Copilot and PDF reading: 20 credits per answer or document read. Out of credits? Top up with $9 / 100-credit packs, anytime.
Questions, answered.
Which obligations does TruePermit track?
Federal authority (USDOT, MC, UCR, MCS-150, 2290), IFTA and IRP, every state weight-distance tax (Oregon Weight-Mile, NY HUT, KY KYU, NM WDT, CT HUF), CARB and hazmat registrations — resolved to your operation by deterministic rules — plus a tracking catalog of 30+ permit and filing types, oversize/overweight permits included, each with its own renewal reminder.
Do you file my returns for me?
Today TruePermit prepares your numbers and keeps you ahead of every deadline. Direct e-filing and done-for-you filing are on the roadmap.
Is the mileage audit-defensible?
Yes. Per-jurisdiction miles come from a commercial truck-routing engine and are reconciled against your totals, the basis auditors expect.
How does pricing work?
Each tier is a flat monthly base that covers a set number of trucks: Solo is free for 1 truck, Starter is $25 for up to 3, Growth is $75 for up to 10, Business is $120 for up to 25. Beyond the included trucks you add more at a per-truck rate ($6–$8, lower on higher tiers). Fleets past 25 trucks move to Enterprise.
What's the difference between the tiers?
Solo gives you authority monitoring, the deadline calendar, alerts, the applicability list, and the compliance map. Paid tiers add the part that saves your weekend: automatic IFTA and state mileage-tax computation, the truck route planner, and the AI Copilot, with document extraction and more from Growth up. Compliance and tax calculations are always unlimited; the AI Copilot and PDF reading run on a monthly credit allowance (50 / 400 / 1,000 by tier) that you can top up anytime.
Can the AI Copilot get my tax numbers wrong?
The Copilot never computes taxes or eligibility itself. It calls the same deterministic engines as the dashboard and reports what they return, so an answer in chat matches the number you'd file, and it won't invent figures.
Are the tax rates the official ones?
Yes. IFTA fuel rates use the official quarterly IFTA matrix, and the five state weight-distance schedules (Oregon Weight-Mile, NY HUT, KY KYU, NM WDT and CT HUF) use each state's official published rates. TruePermit prepares the numbers for your review and never auto-submits them, so you confirm before filing.
From the blog
What's due, what it costs, what to do about it
Timely posts on the deadlines, penalties, and real costs the evergreen guides don't cover — written from the official sources and dated.
Audits & enforcement
Caught without UCR registration
The violation is written under 49 CFR 392.2 and verified electronically at the stop — but what it costs is pure state lottery: $100 in Alabama, $1,100 in Colorado, up to $10,000 a day in a New Mexico proceeding, and nothing at all in the eleven states that don't cite for it yet. The full table, the states that hold your IRP renewal instead, and the fix that costs less than the ticket everywhere.
Read postDeadlines & penalties
USDOT deactivated: the free way back
A missed MCS-150 biennial update deactivates a USDOT number quietly, with no letter you can count on — and reactivation is a free refiling, not the three-figure "service" the search results sell. The digit rule that set your date, what inactive status actually stops, the $1,584-a-day penalty schedule behind it, and the step-by-step path back to active.
Read postNew authority
MOTUS: FMCSA's new registration system
Compliance blogs contradict each other about MOTUS. The Federal Register notice says: URS, MCMIS registration and the 1994 L&I system retire; selfie-and-ID identity verification reaches all 800,000 existing registrants; forms dissolve into the system. What it doesn't say: that MC numbers are gone — that plan has been suspended since 2017 and still awaits a rule.
Read post
Deadlines, in your inbox
New posts and filing-deadline heads-ups for carriers — nothing else, from the same sources the posts cite.
See what you owe in the next 60 seconds.
Start with your USDOT number. Free for one truck, no card required. Upgrade to Pro for the tax math and the Copilot when you're ready.