Next filing deadline: UCR 2027 registration · Dec 31
Upload the miles-by-state report your ELD exports and the statement your fuel card exports. TruePermit computes the quarter on the official IFTA rate matrix, names what an auditor would question, and keeps the record four years. It also reads your FMCSA authority, tells you which permits and taxes apply, and never lets a deadline slip.
Or start from your USDOT number
No USDOT number yet? Here's how to get one
Cascade Freight Co
Base · Oregon
Authority
Healthy
Authorized to operate
Next deadline
9 days
Oregon Weight-Mile
IFTA
$4,182
This quarter · computed
Exposure
Connecticut
HUF not registered
Operating footprint
13 states · 1 exposed
Data from sources auditors and regulators already trust
FMCSA
Authority & carrier status
IFTA Inc.
Official quarterly rate matrix
HERE
Truck-legal routing & mileage
And the platform it runs on: AI that explains, never decides
Claude
AI Copilot & document reading
Resend
Deadline-alert email delivery
Neon
Serverless Postgres storage
The problem
This is the schedule no agency will hand you. Each row has its own login, its own deadline, and its own rule for whether it applies to you at all.
| Obligation | Level | Portal | Recurs | Yours? |
|---|---|---|---|---|
| MCS-150 biennial update | Federal | fmcsa.gov | every 2 yrs | ? |
| UCR registration | Federal | ucr.gov | annual | ? |
| Form 2290 · HVUT | IRS | irs.gov | annual | ? |
| IFTA fuel tax return | Base state | state e-file | quarterly | ? |
| IRP cab card renewal | Base state | state IRP site | annual | ? |
| Weight-mile tax report | Oregon | oregon.gov | monthly | ? |
| Highway use tax | New York | tax.ny.gov | quarterly | ? |
| KYU weight tax | Kentucky | drive.ky.gov | quarterly | ? |
| Weight distance tax | New Mexico | NM TAP | quarterly | ? |
| Highway use fee | Connecticut | portal.ct.gov | quarterly | ? |
| Clearinghouse query | Federal | FMCSA portal | per driver · yr | ? |
| Medical certificate | Per driver | state DMV | up to 2 yrs | ? |
| Annual DOT inspection | Per truck | inspector | annual | ? |
| OS/OW trip permits | Per state | each state | per trip | ? |
| + a dozen more, depending on your trucks, states, and cargo | ||||
12 logins25+ filings0 places that show them all | ||||
The last column is the whole problem: it depends on your authority, weight, fuel, and lanes, and no portal fills it in for you.
And a slip isn't a fee
TruePermit fills in that last column for you: a single personalized list, plus a deadline radar that makes sure none of it slips.
How it works
No trip typed, no rate table looked up, no portal hopping. The first step is free and needs no account.
The miles-by-state report your ELD exports and the statement your fuel card exports, as they come out: CSV, Excel, or a PDF statement. Columns are found by meaning, so no template to fill.
Columns found by meaning · km and litres converted
Taxable gallons per state, credit for the fuel you bought, the surcharge lines and the net, on the official rate matrix. And the lines an auditor would question, before an auditor does.
risk60 gal bought in Kentucky, no Kentucky miles on file.
The filing packet in the form's own column order, every state weight-distance return from the same miles, a four-year archive, and every renewal on one calendar with alerts before it's due.
The paid quarter
No trip typed. Two exports in; the return, the checks and the filing packet out — and a fuel review that tends to pay for the month by itself.
The state-mileage report from your ELD and the transaction statement from your fuel card, as CSV or Excel — or the fuel card's PDF statement on a paid plan. Any vendor; no trip is ever typed, and you see every row before it's saved.
Units matched: 101, 102, 103, 104
Fleet MPG in the plausible band, fuel bought where a truck ran no miles, a unit burning more than its sisters. Named before an auditor names them.
IFTA jurisdiction by jurisdiction, every weight-distance state, then one PDF in the form's own column order for whoever files — and the record of when it went in.
| TX | 16,590 mi | $80.67 |
| NM | 3,451 mi | −$10.26 |
| CA | 2,640 mi | $10.57 |
The pump tax is a deposit the return credits back, so each state's real price is pump minus tax. The states you bought in, ranked, and what the wrong ones cost.
Next quarter: fill in TX before the CA line.
The bottom line and the audit checks are free, no account. The per-jurisdiction return, the packet and the fuel review are $29 for one quarter, or included in any plan. No files to hand yet? A free account loads a sample quarter in one click. Your trips and fuel stay on file for the four years an IFTA audit can reach back, and every quarter downloads as CSV from the audit archive.
Everything you need
Grouped by the three reasons carriers actually pay: keep the authority alive, get the taxes done, and stop juggling portals.
01 · Your authority won't die
We re-check your FMCSA record weekly by USDOT (operating authority, status, MCS-150 currency) and email you the moment something changes — before it deactivates you.
Every IFTA quarter, UCR, 2290, medical card, and permit renewal on one calendar, built from your real records.
Email reminders at 30 / 14 / 7 days. The one thing standing between a renewal and a dead authority.
02 · Computed in minutes, not a weekend
Your authority, trucks, and routes resolve to a personalized list of exactly what applies and what doesn't, with the reason for each.
Upload the ELD's state-mileage export and the fuel-card statement (CSV, Excel or PDF); the return comes out jurisdiction by jurisdiction on the official rate matrix, then prints as one filing packet.
Oregon Weight-Mile, NY HUT, KY KYU, NM WDT, CT HUF: the same engine, the same files, and the IRP distance schedule for the renewal.
Each state's real price once the return credits the pump tax back, the fleet's fills ranked, and the fuel card read truck by truck — fills that don't fit the miles, units burning too much.
Truck-legal routing with per-state miles, what you'll owe along the way, and which permits the trip needs.
03 · One screen, not ten portals
The country colored by coverage: green where you're set, red where you run but aren't. Click any state for the details.
Trucks, drivers, credentials, and every quarter's returns tracked from computed to filed to paid, with the confirmation number. Each quarter's trips, fuel and vehicles download as CSV for the four years an audit can reach.
Every report decoded the way FMCSA scores it: what each cite weighs, when it fades, who carries the points — and the DataQs request drafted from the record.
Cab card, IFTA copy, 2290, insurance, inspection: filed under the unit, dated onto the radar, and one link away at the window.
Ask in plain language: “load from LA to Chicago at 80k, what do I need?” The answer comes from your real numbers, never a guess.
Trip cost · free calculator
Fuel tax in every state you cross, per-mile taxes in five of them, trip permits if you're not apportioned. Enter the run and get one number — and with your USDOT, a live FMCSA check that your operation can legally take it.
Government cost of a run
Where's the truck going?
Truck-legal route · miles by state · IFTA fuel tax · weight-distance taxes · permits. Three runs a day free, no signup.
Major lanes, priced from official schedules
80,000 lbs · 5 axles
The Pro layer · AI
The Copilot orchestrates and explains; the deterministic engines decide. That's how you get the speed of a chatbot with numbers you can file.
Load from Los Angeles to Chicago at 80,000 lbs. What do I need, how much will I pay, and what am I missing?
Calling deterministic engines
2,059 mi through 7 states: CA · NV · UT · WY · NE · IA · IL.
Numbers from the live engine, not a guess
Official fees · verified
We publish the official government price of every permit, credential, and registration, state by state. Each fee is read from the agency's own page or statute, independently re-checked, and dated, so you see what the state actually charges before anyone marks it up.
Official fee references across 45 states, each linked to its source and dated.
Browse all fees by stateService, spreadsheet, or software
Permit services sell portal literacy at a markup. Spreadsheets are free until a rate table changes. Here's the honest comparison — including when a service is genuinely worth it.
$75–$129 to file a $46 UCR · $25–$350 every IFTA quarter
Someone who knows the portals and files fast under pressure — real value for one-off setups and same-day emergencies.
The catch: recurring markups repeat every quarter forever, and the mileage records auditors ask for stay your job either way.
$0 in markup — you pay in hours
Every official portal is free to use, and the government fee is the same no matter who types it in.
The catch: you're the calculator. Rate tables change quarterly, five weight-distance states each have their own return, and one missed deadline out-costs years of markup.
Free check · one quarter from $29 · plans from $25/mo
The engines read your authority, miles, and fuel — then tell you which obligations apply, compute each return on the official rate schedules, and watch every deadline.
You stay the filer and keep your own records. The arithmetic and the calendar stop being your job.
| Filing | Official fee | Published service prices |
|---|---|---|
| KYU number (Kentucky) | Free via drive.ky.gov | $50 – $78 setup |
| NY HUT certificate + decal | $1.50 per vehicle | $76 – $96 per truck |
| UCR (0–2 trucks, 2026) | $46 | $75 – $129 all-in |
| IFTA quarterly return | No filing fee (tax owed is the tax) | $25 – $350 per quarter |
Published service prices as of August 13, 2026. The full comparison, vendor by vendor — including when paying the markup makes sense.
Pricing
Buy a single closed quarter when you need it, or a flat monthly base that covers your trucks every quarter. Compliance and tax math stay unlimited either way.
Founding pricing — the rate you start on is yours for as long as you stay.
Just this quarter
Every IFTA line by state, every weight-distance return, the filing packet PDF and the CSV, for the quarter you pick. Nothing renews. Priced by fleet size, and you see the price before you pay.
Upload the two files, see the net for free, then open the full return from the result.
Or every quarter: a plan
For owner-operators getting started.
1 truck
No AI Copilot
unlocks on Starter
For a small fleet that files every quarter.
3 trucks included · then $8/extra truck
or $250/yr — 2 months free
50 AI credits
per month · top up anytime
For growing fleets that live in the Copilot.
10 trucks included · then $7/extra truck
or $750/yr — 2 months free
400 AI credits
per month · top up anytime
For established fleets that need scale.
25 trucks included · then $6/extra truck
or $1200/yr — 2 months free
1000 AI credits
per month · top up anytime
For fleets beyond 25 trucks: unlimited trucks, pooled volume AI credits and onboarding.
For IFTA preparers
$49 a month for up to 20 client trucks, $99 for up to 50. Each client's files become their return; no per-return fee. Q4 2026 is free for your first 3 clients.
Compliance and tax calculations are always unlimited. AI credits power the Copilot and PDF reading: 20 credits per answer or document read. Out of credits? Top up with $9 / 100-credit packs, anytime.
Federal authority (USDOT, MC, UCR, MCS-150, 2290), IFTA and IRP, every state weight-distance tax (Oregon Weight-Mile, NY HUT, KY KYU, NM WDT, CT HUF), CARB and hazmat registrations — resolved to your operation by deterministic rules — plus a tracking catalog of 30+ permit and filing types, oversize/overweight permits included, each with its own renewal reminder.
No. TruePermit prepares the return and a filing packet in the form's own column order, and you (or whoever files for you) submit it through your base state's portal; the filing tracker then records when it went in, when it was paid, and the confirmation number. Direct e-filing is on the roadmap.
Your ELD's state-mileage (IFTA) report and your fuel card's transaction statement, exported for the quarter from any vendor, as CSV or Excel (.xlsx or .xls). On a paid plan it also reads the fuel card's PDF statement. You can run both files through the free check first, with no account and nothing saved; in the account, every row is shown for you to check before anything is saved. No files to hand yet? Load a sample quarter in one click.
That report is one of the two inputs, not the return. It carries your miles by state; the return also needs the quarter's gallons by state from your fuel card, the official rate for each state and quarter, the net tax or credit per state, and a check that the two files agree. TruePermit takes the ELD report and the fuel-card statement as they come, reconciles them, and produces the IFTA return, the weight-distance returns for the states that have them (NY, KY, NM, OR, CT), and the filing packet. If your ELD's report is all your base state asks of you, you don't need us for IFTA.
Yes. A quarter pass opens the full return for one closed quarter: every IFTA line by state, every weight-distance return, the filing packet PDF and the CSV. It is $29 for a fleet up to 3 trucks, $89 up to 10 trucks, $139 up to 25 trucks, paid once, and nothing renews. You buy it from the free check's result or from the locked taxes page in a free account.
Yes. A preparer account holds every client carrier you file for, each as its own account: $49 a month for up to 20 client trucks in total, $99 for up to 50, with no per-return fee. The Q4 2026 return is free for your first 3 clients.
As long as your account is open. An IFTA audit can reach back four years, and most ELDs keep far less, so every trip and fuel line you import stays on file and the audit archive dates each quarter's keep-until. Each quarter's trips, fuel and vehicles download as CSV on every plan (the computed return on paid plans), so you hold your own copy too.
Yes. Per-jurisdiction miles come from your ELD's own state-mileage records, or, for a trip you plan, from a commercial truck-routing engine, and they are checked against your fuel the way an auditor would: fleet MPG, fuel bought where a truck ran no miles, units out of line with the rest.
Two ways. A quarter pass is a one-time $29–$139 by fleet size for one closed quarter's full return. A plan is a flat monthly base that covers a set number of trucks every quarter: Solo is free for 1 truck, Starter is $25 for up to 3, Growth is $75 for up to 10, Business is $120 for up to 25. Beyond the included trucks you add more at a per-truck rate ($6–$8, lower on higher tiers). Fleets past 25 trucks move to Enterprise.
Solo gives you authority monitoring, the deadline calendar, alerts, the applicability list, and the compliance map. Paid tiers add the part that saves your weekend: the IFTA and state mileage-tax returns from your ELD and fuel-card files (PDF fuel statements included), the truck route planner, and the AI Copilot, with document extraction and more from Growth up. Compliance and tax calculations are always unlimited; the AI Copilot and PDF reading run on a monthly credit allowance (50 / 400 / 1,000 by tier) that you can top up anytime.
The Copilot never computes taxes or eligibility itself. It calls the same deterministic engines as the dashboard and reports what they return, so an answer in chat matches the number you'd file, and it won't invent figures.
Yes. IFTA fuel rates use the official quarterly IFTA matrix, and the five state weight-distance schedules (Oregon Weight-Mile, NY HUT, KY KYU, NM WDT and CT HUF) use each state's official published rates. TruePermit prepares the numbers for your review and never auto-submits them, so you confirm before filing.
From the blog
Timely posts on the deadlines, penalties, and real costs the evergreen guides don't cover — written from the official sources and dated.
Audits & enforcement
The violation is written under 49 CFR 392.2 and verified electronically at the stop — but what it costs is pure state lottery: $100 in Alabama, $1,100 in Colorado, up to $10,000 a day in a New Mexico proceeding, and nothing at all in the eleven states that don't cite for it yet. The full table, the states that hold your IRP renewal instead, and the fix that costs less than the ticket everywhere.
Read postDeadlines & penalties
A missed MCS-150 biennial update deactivates a USDOT number quietly, with no letter you can count on — and reactivation is a free refiling, not the three-figure "service" the search results sell. The digit rule that set your date, what inactive status actually stops, the $1,584-a-day penalty schedule behind it, and the step-by-step path back to active.
Read postNew authority
Compliance blogs contradict each other about MOTUS. The Federal Register notice says: URS, MCMIS registration and the 1994 L&I system retire; selfie-and-ID identity verification reaches all 800,000 existing registrants; forms dissolve into the system. What it doesn't say: that MC numbers are gone — that plan has been suspended since 2017 and still awaits a rule.
Read postNew posts and filing-deadline heads-ups for carriers — nothing else, from the same sources the posts cite.
Upload the two files your ELD and fuel card already export. The net, the fleet MPG and the audit checks are free, with no account. The full return for that quarter is $29, one time.
